Original Publication
Open Access

Using the AAMC Toolbox for Evaluating Educators: You be the Judge!

Published: January 18, 2013 | 10.15766/mep_2374-8265.9313

Included in this publication:

  • Instructor's Guide.docx
  • Sample Worksheet.docx
  • Toolbox.docx
  • Using the AAMC Toolbox.pptx

To view all publication components, extract (i.e., unzip) them from the downloaded .zip file.

Editor's Note: This publication predates our implementation of the Educational Summary Report in 2016 and thus displays a different format than newer publications.


Introduction: In the past two decades, significant progress has been made in defining and justifying the value of scholarship in education. However, educators at many academic health centers continue to struggle with advancement and promotion because the process for evaluating their contributions is often cumbersome and accepted standards for evaluation are vague or lacking. The basis for evaluating educators has been strengthened by defining educational scholarship and by developing templates for faculty to document their educational contributions using educator’s portfolios. This toolbox presents a sound framework for evaluating educational contributions in a rigorous manner analogous to the peer review process used for assessment of a faculty member’s work in research and other scholarly work. Methods: This 90-minute workshop is designed to provide hands-on opportunities for members of promotions/tenure committees to utilize the AAMC Toolbox for Evaluating Educators resource in the assessment of faculty member performance whose careers focus across the following five domains of educator activity: learner assessment, curriculum development, mentoring and advising, education leadership and administration, and teaching activities. The exercises in the workshop allow participants to use the indicators to reach summative decisions through a rigorous and consistent application of clear yet flexible standards. The workshop consists of an introductory PowerPoint presentation and small-group activities followed by a facilitated large-group discussion that allows the participants to explore how the evidence-based standards in the toolbox can be integrated with existing institutional processes for the evaluation of the performance of educators. The workshop and its resources can be adapted and used for training/professional development sessions for other decision making committees/members (e.g., awards committees or selection committees for a teaching academy). Results: A professional development workshop using the Toolbox has been presented at each of the regional Group on Educational Affairs meetings, at the Group on Faculty Affairs annual Professional Development Conference, and in plenary sessions at two annual AAMC meetings. The participants have reviewed, critiqued and applied the indicators in the Toolbox during interactive exercises. The authors used written and oral feedback to refine the structure and content of the Toolbox. Discussion: The resource was created primarily for faculty and committees charged with faculty evaluation and decision making; however, it is also useful for educators who are seeking promotion and their mentors including faculty affairs and education administrative leaders. Knowledge of the standards by which one’s performance will be judged helps an educator create a portfolio that documents his/her activities and the impact of their work, in a standardized format that can be readily assessed.

Educational Objectives

By the end of this session, learners will be able to:

  1. Apply evaluation standards for the promotion and advancement of educators across any of the five domains of educator activity.
  2. Define a scholarly approach to educational work and list various types of educational scholarship.
  3. Justify decision-making based on rigorous application of indicators for evaluation.
  4. Explore customization to incorporate use of the toolbox for high stakes decision making at one’s home institution.

Author Information

  • Maryellen E. Gusic, MD: Indiana University School of Medicine
  • Jonathan Amiel, PhD: Columbia University College of Physicians and Surgeons
  • Constance D. Baldwin, PhD: University of Rochester Medical Center
  • Latha Chandran, MD, MPH: Stony Brook University School of Medicine
  • Ruth-Marie Fincher, MD: Medical College of Georgia at Georgia Regents University
  • Brian Mavis, PhD: Michigan State University College of Human Medicine
  • Patricia O'Sullivan, EdD, MS: University of California, San Francisco, School of Medicine
  • Jamie Padmore, MSHA: Georgetown University School of Medicine
  • Suzanne Rose, MD: University of Connecticut School of Medicine
  • Deborah Simpson, PhD: Medical College of Wisconsin
  • Henry Strobel, PhD: The University of Texas Medical School at Houston
  • Craig Timm, MD: University of New Mexico
  • Thomas Viggiano, MD: Mayo Medical School

None to report.

None to report.


Gusic M, Amiel J, Baldwin C, et al. Using the AAMC toolbox for evaluating educators: you be the judge! MedEdPORTAL. 2013;9:9313. https://doi.org/10.15766/mep_2374-8265.9313